What are Members?

Members are User-Accounts that have access to a given Workspace. You can add multiple members into your workspace and define rights and roles and the devices the user is allowed to see, control, change.

Different Types of Members

Currently there are two types of Members:

  1. Normal Users - which are physical Users that have a User-Account on the Datacake Plattform and that log in using E-Mail / Password combination.

  2. API Users - which have the same mechanisms like rights and role management for devices and functions but instead of having a user-account, API users can be created dynamically and provide a Token that you can use for the REST-API or Datacake MQTT Broker.

Read more about API Users here:

API Users

Add a new Member

To invite new members to your workspace, use the sidebar to navigate to the "Member" item under the "Administration" group. You should now see the following content in your browser

To create a new member, click on the button "Add Member". You will find this button in the upper right corner of the "Members" panel. The following dialog will then appear:

Invite via E-Mail

You always add members by entering the e-mail of the desired user. This user will then receive an invitation by e-mail, which he/she must confirm in order to finally register.

If the invited person is already a member of the Datacake platform, they will be added to your workspace immediately.

Set Workspace permissions

With the workspace permissions you control what rights the user has in your workspace. Basically, you can define here very finely what is allowed - and what is not. However, you do not necessarily have to activate an option and can invite the user to the platform as an "observer".

The following workspace permissions are currently available for selection:


Sets basic permission to edit the name and logo of the current workspace.


This option gives the user access to the statements, invoices and payment settings in your workspace.


If this option is activated, the user may create new devices or remove existing ones.


By activating this option, the user can also invite or remove other members, create or remove own teams and define permissions.


Activate this option if you want the user to be allowed to create their own workspaces.


Allows the user to use the rule engine and create, edit and remove rules for devices.

Add Devices

At the time of inviting a new user, you can already determine which devices the user is allowed to access.

To do this, simply type the device name into the search field below "Device Permissions" and confirm the device you are looking for by clicking on it in the search results.

Set Device Permissions

Once you have selected the device(s), a new panel appears in the dialog for each device. Here you can define the rights for the respective device and thus determine what the newly invited user may do with the device:

Can view the Device and its data

This permission is always activated. It allows the user to view - but not edit - the device and its measured values.

Can edit the device definition

Allows the user to customize general settings like name, location and description.

Can edit device metadata

Specifies that the user may modify the metadata and create his own metafields.

Can record measurements

If this option is activated, the user can set measurement data via his token (API or MQTT) or the manual input of measured values.

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