Global Dashboards

Workspaces do have the option to create global Dashboards. These are different from those dashboards that you create in your devices but share the same workspace builder. These differences are:

• Use multiple devices within your builder

• Use Table-Widgets to create overviews

• Sort Dashboards using Tabs

You can create your own global dashboards by adding a new one under the Dashboard-Section in the Administration Group in the left sidebar.

Sidebar Configuration

Once the desired Dashboards have been added, it is possible to sort them in different folders. To do so, click on the configuration icon next to Add Dashboard.

The sidebar configuration allows to create folders, edit and delete them. Type the Folder name and click on Create. Once created the folders you can edit their names using the pencil. You can order them and order the dashboards inside of them by drag and drop. If you want to delete a folder, just click on the bin on the right side of the folder. Don't forget to save the changes you have made!

Sharing Global Dashboards

You can modify who gets access to your global dashboards by modifying the Access. You can share a dashboard with all members of a workspace, selected members of a workspace or anyone with a link. In that case, the link will be created after saving the dashboard.

To access the link or modify the configurations you have to go to Edit Mode, Edit Dashboard Metadata and there you will be able to copy the public link.

Remember clicking on Update Dashboard to save your configurations!

Public Links

Public Links enable sharing dashboards with external users who do not require a Datacake account. A public link provides access via a unique URL and can optionally be protected with a password.

Creating a Public Link

1. Open the Global Dashboard you want to share.

2. Click Share 🔗 in the top right, then Manage Public Links.

3. If no public links exist yet, you will see a message indicating that no links have been created.

4. Click Add Public Link.

5. In the Add New Public Link dialog:

   • Display Name (optional): Enter a name to help you identify this link later (for example, Customer View or Management Overview).

   • Password (optional): Set a password if you want to restrict access.

6. Click Add New Public Link to create the link.

Once created, the public link will appear in the list and includes:

• A shareable URL (with a copy button)

• A QR code that can be downloaded

• An indicator showing the access level (for Global Dashboards this is always Read Only)

You can create multiple public links for the same Global Dashboard, each with its own name and password.

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Access Level: Read‑Only

Public Links for Global Dashboards are always read‑only. This means that external users can:

• View charts, values, and historical data

• Interact with time ranges and filters (where applicable)

They cannot:

• Change widget configurations

• Send downlinks

• Modify device values or measurements

This behavior is intentional and differs from Device Dashboards.

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Difference to Device Dashboards

Device Dashboards can be shared via Public Links in either:

• Read‑only mode, or

• Read & Write mode (if explicitly enabled)

This is possible because Device Dashboards:

• Are tied to a single device

• Have a clear and unambiguous target for actions such as downlinks or value changes

• Allow fine‑grained control over what external users are permitted to do

In short:

• Global Dashboards → overview & monitoring → read‑only

• Device Dashboards → device‑specific interaction → read‑only or read & write

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Best Practices

• Use Global Dashboard public links for reporting, monitoring, and high‑level sharing.

• Use Device Dashboard public links when interaction or control is required.

• Always consider adding a password when sharing dashboards externally.